Room Movements Configuration

Room Movements Configuration


Abacus includes a number of handy time-saving features, one of these is automatic room movements:
When a child's age matches the criteria you have set, the system will automatically move them into the next room. 

To configure your room movements, do the following:
  1.  Click on the Settings button and select 'Rooms & Ratios':



  2.  At the bottom of the page there are 3 options which control your room movements:



    If you select the option: 'Upon reaching the minimum age of the next available room'  children will be automatically moved into a new room which has a minimum age closest to the child's age.

    For example:     You have three rooms at your setting: Babies (0-18 months), Toddlers (12-36 months) & Kids (36-60 months). Child A is 11 months old and currently assigned to the Babies room.
    A booking pattern from 04/09/2019 to 30/08/2024 is scheduled. The child will have the following room movements automatically scheduled:
    04/09/19 to 05/01/20 Babies room
    06/01/20 to 05/01/22 Toddlers room
    06/01/22 to 30/08/24 Kids room

    If you select the option: 'Upon reaching the maximum age of the current room' children will be automatically moved into a new room when their age is the same as the maximum age range of their current room. 

    For example: You have three rooms at your setting: Babies (0-18 months), Toddlers (12-36 months) & Kids (36-60 months). Child A is 11 months old and currently assigned to the Babies room. 
    A booking pattern from 04/09/2019 to 30/08/2024 is scheduled. The child will have the following room movements automatically scheduled: 
    04/09/19 to 05/07/20 Babies room
    06/07/20 to 05/01/22 Toddlers room
    06/01/22 to 30/08/24 Kids room

    If you select the option: 'Don't move children automatically' then the system will not automatically create any room movements; when scheduling a child's booking pattern you will be asked which room to move them into if their age exceeds the maximum age of the room they are currently assigned to.

  3.  Once you have made your selection, click on the 'Save' button. 
     From now on, all room movements will be based on the option you selected.