Occupancy Opportunities Report

Occupancy Opportunities Report


The Occupancy Opportunities report helps you to identify if there are any opportunities to accommodate extra children in your rooms without increasing your staffing costs. The report will look at the number of children with sessions booked, the number of staff required to look after these children based on your room ratios and the capacity of each of your rooms, to determine if there is an opportunity to increase your occupancy.

To view the Occupancy Opportunities report, do the following:
  1.  Click on the Reports button. This will display the Reports Menu page:



  2.  Click on 'General' and select 'Occupancy Opportunities'.
     This will display the Report Selection screen:



  3.  Choose if you want to run the report by room or by age band. You are able to choose to run the report for all rooms / age bands or selected rooms / age bands by clicking on the dropdown list.
  4.  Choose if you want to exclude children who are on holiday from the calculations.
  5.  Choose if you want to include a line chart in the report. 
  6.  If your setting is open at the weekend, select the 'Include Saturday and Sunday' option. 
  7.  Select the week you want to run the report for by clicking on a day in the calendar.
  8.  Click on the 'Go' button.
     An example of the report output is as follows:



    Days when you have an opportunity to increase your occupancy will show the number of available spaces in green. If there are days when you are over-booked, these will show in red.