Occupancy AM / PM by Room Report
The Occupancy AM / PM by Room report shows the maximum number of children booked-in during morning (AM) and afternoon (PM) sessions for each room over a specified date range. It also shows the room occupancy as a percentage for each day and week, based on the number of children booked-in and the capacity of the room.
To view the Occupancy AM / PM by Room report, do the following:
- Click on the Reports button. This will display the Reports Menu page:
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- Click on 'General' and select 'Occupancy AM / PM Report by Room'.
This will display the Report Selection page:
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- Choose if you want separate results for each room, or if you want to combine the results of multiple rooms into the same table.
- Select the date you want the report to start from. As this is a week-commencing date, the date you select must be a Monday.
- Select the date you want the report to go up to. As this is a week-ending date, the date you select must be a Sunday - don't worry if you're not open on weekends, you have the option to exclude Saturdays and Sundays, meaning the report will only include Monday to Friday.
- Select the rooms you want included in the report. By default the report will run for all rooms but you can choose specific rooms by clicking on the dropdown list.
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- Choose if you want to include children who have left or who are on your waiting list.
- The 'Exclude Saturdays and Sundays' option is selected by default; if your setting is open at weekends, deselect this option to include these days in the report.
- Click on the 'Go' button.
An example of the report output is as follows:
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- If you selected the 'Combine Results' option, you will get a report output similar to the one below:
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