Emailing Certificates

Emailing Certificates

To email a copy of a child's certificate to their parents/carers, do the following:

1.  Locate the child, whose certificate you wish to email, by scrolling through the list or using the search or filter tools.
2.  Click/tap on the numbered circle in the 'Achievements' column. For example:
   
   
   
   
3.  Scroll through the child's certificates and click/tap on the one you wish to email. The certificate preview will be displayed:
   
   
   
   
4.  Click/tap on the 'Email' button. The 'Email Carers' window will be displayed:
   
   
   
   
5.  The names of the child's parents/carers, who have an email address in Abacus, will be displayed.
    Click on the checkbox next to a carer's name to select them.
6.  Once you have selected a carer you will be able to add comments to the email by clicking on the 'Add Comments' button:
   
   
   
   
7.  If you do not want to add any comments to the email, simply click/tap on the 'Send' button. 
8.  A green banner will appear across the top of your screen confirming that the email(s) have been sent.
   
9.  If you want to add comments to the email, click on the 'Add Comments' button. A preview of the email will be displayed. For example: 
   
   
   
   
10.  Enter your comments into the text box and click on the 'Apply' button to save your comments to the email.
    
11.  Repeat steps 5 - 10 to add comments to any other carer emails and then click on the 'Send' button to send the email(s). 
     A green banner will appear across the top of your screen confirming that the email(s) have been sent.

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Emailing Group Certificates

Please note: Multiple certificates created as a group can only be emailed together by clicking/tapping on the 'Email' button on the Confirmation page:

Parents / Carers will receive separate emails containing a certificate for their child only.

To email certificates to a group of parents/carers, do the following:

1.  Create a certificate for a group of children.
   
2.  Click/tap on the 'Email' button on the Confirmation page. The 'Email Carers' window will be displayed. For example:
   
   
   
   
3.  The names of the children's parents/carers, who have email addresses in Abacus, will be displayed. 
    Click/tap on the checkbox next to a carer's name to select them.
4. Once you have selected a carer you will be able to add comments to the email by clicking on the 'Add Comments' button:
   
   
   
   
5.  If you do not want to add any comments to the email, simply click on the 'Send' button. 
    A green banner will appear across the top of your screen confirming that the email(s) have been sent.
6.  If you want to add comments to the email, click on the 'Add Comments' button. A preview of the email will be displayed. For example: 
   
   
   
   
7.  Enter your comments into the text box and click on the 'Apply' button to save your comments to the email.
   
8.  Repeat steps 3 - 7 to add comments to any other carer emails and then click on the 'Send' button to send the email(s). 
    A green banner will appear across the top of your screen confirming that the email(s) have been sent.