Adding Session Types
Adding session types into the Settings section of the system makes it much quicker to schedule children's sessions as all of the times, meals and pricing information will be automatically selected for you!
To add a session type, do the following:
- Click on the Settings button and select 'Session Types':
This will display the 'Session Types' page: - Click on the 'Add'
button. The form on the right-hand side of the page will be enabled:
- Enter the name of the session type.
- Set the start and end time of the session; by default the start and end time will be set to your opening & closing times.
- Select the checkboxes of any meals that are included during the session. By ticking the meal box, the meal cost will charge on top of the price of your session rate. The rates for these are populated in Settings > Configuration> Meal Costs. If you apply funding over the session, meal charges will continue to charge, but the session rate will be overridden by the funding.
- Select whether you want to charge for the session hourly or charge a set amount.
By default the 'Use Hourly Charge' option will be selected. If you want to charge a set amount for the session, select the 'Use Custom Charge' option. - Hourly Charge
Enter the hourly cost of the session for each age band.
If you do not charge a different amount based on the age of the child simply enter the hourly cost for one age group (e.g. 0 - 60).
If you have completed the 'Default Charge Bands' in Settings > Configuration, this will be entered into the form for you automatically. You can override these values if you wish.
The total session cost will be calculated automatically based on the amount you enter in the 'Hourly' field and the length of the session upon saving. - Custom Charge
Enter the amount you want to charge for the session for each age band.
If you do not charge a different amount based on the age of the child simply enter the hourly cost for one age group (e.g. 0 - 60). - The FE Rate shows how much it will cost to offer this session type as a funded session; the amount in this box is filled in automatically and will be the same as the hourly cost or the custom charge.
- Enter any notes about the session type if you wish.
- Click on the 'Save' button. The session type will be listed in the table on the left-hand side of the page:
- The session type will now be available for selection when scheduling a child's sessions.
Related Articles
Editing & Deleting Session Types
Please note: You will not be able to edit the start and end time of a session type or change the meals that are included as this will affect any sessions that have already been scheduled based on the session type. To edit a session type, do the ...Archiving Data List Items, Products & Session Types
You can archive any old data list items, products or session types which you have previously used but are unable to delete. This will help to tidy-up your lists and make things easier to manage. To archive a data list item, product or session type, ...Deleting Sessions
To delete a single session, do the following: Click on the Children button and select 'Sessions': Select a child from the list: Pick a week in the calendar to view the child's scheduled sessions. Click on the session you want to delete: Click on ...Scheduling Funded Sessions
To schedule a funded session, do the following: Please note: Before you are able to schedule funded sessions you must assign the child to a funding group in Children > Accounts > Discounts > Funding. Click on the Children button and select ...Tip of the Month #5 – Everything you need to know about Sessions!
Each month we will be sharing some of our most useful tips with you. This month's tip is focusing on Sessions! If you're looking for a guide on booking sessions, click here for our helpfile. Understanding the Session Type Key ...