Adding New Funding Terms

Adding New Funding Terms

 

  1. After creating your funding groups, before you are able to assign them to children, you need to add your term dates. Click on the 'Details'  button.
  2.  Click on the 'Add Term' button.
  3.  Enter the name of the term. 
  4.  Enter the start and end date of the term. The number of weeks & days will be automatically calculated for you.
  5.  Enter your Headcount date for this term. 
  6.  Leave the 'Term Voucher Value' field blank. 
  7.  Enter the hourly rate you receive from your LEA in the 'LEA Hourly Value' field. 
  8.  If you charge a different amount per hour than the amount you receive from your LEA, enter this amount in the 'Hourly Voucher Value' field. 
  9.  Add the dates of any days which are not eligible for funding (e.g. half term or holiday dates)
     
    1.  If you want to add a single day (e.g. a bank holiday) ensure the 'Single' option is selected, select the date and click on the 'Add'  button; the date will be added to the term's non-qualifying days list. For example: 
    1.  If you want to add a consecutive run of days (e.g. a half term) select the 'Multiple' option, select the start and end dates and click on the 'Add'  button; the dates will be added to the term's non-qualifying days list. For example:
  1.  Click on the 'Save' button. 
  2.  Repeat these steps until you have added all of your term dates. 
  3.  After setting-up your funding groups you will need to assign them to eligible children by going to Children > Accounts > Discounts. 
     Take a look at the Add Discount to a Child's Account article for help with this. 

    • Related Articles

    • Tip of the Month 2025 - August - Stretched Funding

      As a new School year approaches, we thought that we would focus the Tip of the Month on Stretched Funding! The benefits of offering Stretched Funding include year-round income stability, better staff utilisation (and possibly retention) and is ...

    • Tip of the Month #12 - All About Funding

      For this months Tip of the Month, we're going to be taking a look at Funding! Now that the new school year is upon us, why not brush up on how funding works on Abacus and what things you might be missing! We will cover reports, funding terms and ...

    • Adding Rooms

      All of the rooms you entered into the Nursery Information Form, which was sent to you when you purchased Abacus, will have been added to your system for you. If you need to add a new room to your Abacus system, please send a message to our Customer ...

    • Adding School Terms

      If some, or all, of your children only attend during term-time you will need to set-up your LEA school terms before scheduling their sessions.  You will need to add 6 school terms for each year (2 in Autumn, 2 in Spring & 2 in Summer). Adding terms ...

    • Funding Groups

      Before you are able to assign funding to a child you must create your funding groups.  Funding groups control the amount of funding a child can have over the course of a week. To set-up your funding groups, do the following:  Click on the Settings ...